Thank you for using Rational Unicorn Legal Services LLC.
This letter, upon acceptance with the terms set forth below, serves as your agreement to be represented by our firm.
It is our goal to not only work hard and provide excellent results, but also to maintain effective, open communication with our clients. If at any time during your representation you have questions, please don’t hesitate to ask.
The majority of our services are flat-fee based. This keeps costs down for you, our client, while avoiding any hidden or surprise fees. If and when a service is needed that is billed hourly, you will know the exact hourly rate and receive an estimate of how many hours total the work may require.
Terms of Representation
SERVICES AND TERMS
After you have decided which services you would like to hire us for, you will be sent an invoice (or invoices) for the amount owed for the completion of these services.
Unless otherwise agreed, the amount owed will be due upon receipt. Upon paying for these services, the terms listed in this agreement will govern your representation.
Attorneys have a duty of confidentiality to their clients, meaning that all matters discussed with existing or potential clients are held in confidence. The client must maintain this confidentiality. If you wish for our conversations to remain confidential, be mindful of any disclosures to additional parties besides your legal team.
FUNDS OWED TO BE DEPOSITED IN ADVANCE
In order for us to begin work on your project(s), we require that you pay the advance-deposit invoice first. Flat-fee services will be billed in their entirety. Services billed hourly will be estimated.
For example, if you need business-law advising, legal representation at a commercial-lease meeting, and four contracts reviewed by an attorney, then we will estimate how many hours this may require and multiply it by the current hourly rate. This calculated amount becomes an hourly advance-deposit retainer, which will be paid by the client before work commences. All of the funds paid may be used during this hourly work; more funds may need to be deposited if the project becomes more in depth, and/or funds not used from the advanced-deposit retainer may be returned. Itemization notes will be included in a final invoice.
At times, we represent people, and, at other times, businesses. If a business is the client but does not pay for services, and you are affiliated with the business – as the owner, investor, or simply initiator of services with our firm – you will be held personally responsible to pay any fees owed by said business.
In addition to specific fee-based or hourly services that are billed, there may be times when additional expenses are incurred.
For example, some fee-based services may or may not include government fees. Some services may include certain government fees, and yet specific projects may require the payment of additional fees.
Take, for example, our standard trademark service, which includes government filing fees – but only for one trademark class. If a client wishes to add a class, there will be an additional fee added.
Additionally, expenses including but not limited to certified mailings, special printing, and notary services may be added to your initial invoice(s) and/or billed towards the end of your project-completion process.
Payments can be made in a variety of ways:
The preferred method of payment is by credit card, via connection to our database and invoice system. This can be done online from any computer or smartphone. Not only will your payments be directly applied to and updated in your internal client account in our database, our firm will get an email alert informing us that the payment was made. Credit card payments require a 3% processing fee to be paid by the client. For example, if $500 is owed for services, and payment is being made by credit card, then the total owed will be $515. (That is, $500 times 3% equals $15; this amount for processing is added to the original $500, making the grand total $515.)
Credit card payments in person, using Square, are also an option. This phone or tablet software allows for us to make onsite card payments by swiping your debit or credit card or by keying the card numbers into the app; this can be done in the office, conference room, coffee shop, or other location where we are meeting. This credit card option also requires the client to pay a 3% processing fee.
PayPal is an acceptable form of payment. The firm has a PayPal business account, which is connected to the following email address: firstname.lastname@example.org. If PayPal is used as a form of payment, the client must incur any transaction fees. That is, if the total owed is $2000 and the firm, after the PayPal transaction, receives only $1950, the client will still have an outstanding balance of $50.
Checks or money orders can be used to pay funds owed. They can be delivered in person or mailed to the following office address:
Rational Unicorn Legal Services LLC
107 SE Washington Street, Suite 156
Portland, Oregon 97214
There is an e-check option through the client database. Unlike when a client pays with a debit or credit card, a 3% processing fee is not assessed for e-check processing.
Cash payments can be made in person and only if they include a signed writing from the client detailing (a) which project the cash is for, (b) the total being paid, and (c) the date.
ELECTRONIC PAYMENTS EARNED ON RECEIPT
While checks and money orders can be deposited into our trust account, electronic payments can be deposited only into our operating account. Because the firm will be collecting advance-deposit funds prior to work being completed, ethical requirements require us to consider the advance payments “earned upon receipt.”
Know that any funds paid for services, including any processing fees, will be refunded immediately upon service cancellation.
In order to effectively represent you, we need your cooperation and assistance. You agree to fully cooperate with us and to promptly provide all information known or available to you that is relevant to your representation.
For example, please notify us of any business changes that may affect your current or ongoing legal projects with the firm. Additionally, please be sure to notify us of any contact-information changes or updates to your phone number, address, email, etc., when they occur.
ELECTRONIC AND PAPER FILES
Our goal is to be as paperless as possible with client files, notes, calendar items, project-specific documents, and database information. While we can create a paper copy of your file upon request, we will not, in the regular course of business, already have a paper file ready.
If a file is needed, our preference is to provide it in electronic form. If a paper file is requested and provided, you may incur any printing or shipping costs. If payments are owed when a file is requested, we reserve the right to place an attorney lien on your files until all owed funds have been paid in full.
TERMINATION OF REPRESENTATION AND POST-REPRESENTATION MATTERS
Either party may terminate the representation at any time, subject to our obligations under the Rules of Professional Conduct. Unless previously terminated, our representation will terminate upon completion of the legal services described in this agreement.
You understand that we have no continuing obligation to represent you unless you retain us to provide additional advice or services.
ARBITRATION OF FEE DISPUTES
If a dispute arises between you and Rational Unicorn Legal Services LLC regarding fees, the parties agree to resolve that dispute through the State Bar’s Fee Dispute Program.
NO ADVICE REGARDING THIS FEE AGREEMENT
We are not acting as your counsel with respect to this agreement. If you wish to be advised on whether you should enter into this agreement, we recommend you consult with independent counsel of your choice.
Thank you for doing business with Rational Unicorn Legal Services LLC. When you deposit funds for your billed services, this representation agreement will execute.
This agreement does not need to be signed or returned.
Rational Unicorn Legal Services LLC